Office Manager (interim)
Full-time · Amsterdam • Starting April 2025
Interim Office Manager
Full-time · Amsterdam • Starting April 2025
Build in Amsterdam is seeking a personable and organized Office Manager to join our team for a 7-month period, starting in April 2025. You will fill in for our current Office Manager during her leave. If you’re excited to be part of a welcoming and dynamic environment, we would love to hear from you!
Build in Amsterdam is an award-winning Amsterdam-based design & development agency. We build digital flagship stores by combining strategy branding and e-commerce. In our amazing office in the heart of Amsterdam, we work with an international team of passionate builders — designers, developers, writers, and strategists — to create award-winning work for both local & international brands like: Suitsupply, Mammut, Adidas, ETQ, Moooi & Vitra.
At Build in Amsterdam, our office is more than just a workplace; it is a significant part of our identity and culture. As our (interim) Office Manager, you will be responsible for managing the office and play a crucial role in shaping and nurturing our identity and culture.
Your friendly and warm presence will set the tone for the entire office. You will be the first person our team and visitors encounter when they walk through the door. You'll ensure that everything in the office runs smoothly and organize events that bring our identity to life, both inside and outside the office.
As our Office Manager, you create an environment where everyone feels welcome, inspired, and excited to work!
Being the Heart of the Office: You will set the tone for our office culture and appearance. Your warm and welcoming presence will create a positive atmosphere for both the team and clients, ensuring that everyone feels at home the moment they step inside
Office Operations Management: You will ensure the smooth day-to-day functioning of the office, making sure everything is well-organized and prepared to support our team and visitors.
Facility Management: You will take pride in maintaining an environment that is both functional and inviting. This includes ensuring the office is tidy, well-equipped, and a pleasant place for everyone to work.
Administrative Support: You will manage essential office logistics, from coordinating supplies to liaising with vendors, while providing administrative support to the team to keep operations efficient and seamless.
Management Support: You will assist management by organizing schedules, coordinating meetings, and handling various tasks that allow them to focus on driving the company forward.
Event Coordination: You will plan and organize internal events, team gatherings, and other activities that enhance our workplace culture and strengthen team connections.
Adaptability: You will easily fit into our office culture, being your authentic self while aligning with the needs of our team and the company.
Experience: You have a background in office management or a similar role, preferably in a fast-paced, creative environment. You understand what it takes to keep operations running smoothly and are eager to take on new challenges.
Organizational Skills: You are a master of time management, with a keen eye for detail and the ability to prioritize tasks effectively. Whether juggling multiple responsibilities or organizing the office, you thrive when everything is in order.
Problem-Solving Abilities: You naturally think ahead and address any office challenges that arise. With a proactive and solutions-driven mindset, you ensure everything runs seamlessly.
Communication Skills: You are a clear communicator, both in writing and in person. Whether interacting with the team, coordinating with vendors, or welcoming visitors, you facilitate smooth and friendly exchanges.
Proactiveness: You remain one step ahead, anticipating needs before they arise. Your proactive approach ensures that nothing slips through the cracks, and you are always ready to support the team in any way you can.
A full-time job in a passionate & international team
Good work-life balance
Beautiful office in the centre of Amsterdam
Freedom to explore, make mistakes & develop your talents
Daily fresh cooked vegetarian lunch by our own chef
Sports subscription & weekly workout program available
Vitality workshops & coaching on the job
Free access to the Stedelijk Museum in Amsterdam
Occasional evening gatherings & an unforgettable annual company trip
A competitive salary, depending on your experience & skills
Pension Plan
Mac Book Pro Laptop
50+ new friends
At BiA, we take pride in creating an inclusive workplace where everyone has an equal opportunity to thrive. We actively seek to recruit, develop, nurture, and retain talented individuals from diverse backgrounds, with varying skills and perspectives, as we believe that a multifaceted team enriches our culture and challenges conventional thinking.